Organise your blog like a BOSS in 2020!

How do you currently organise your blog? Do you have note pads, post-it notes and scrap pieces of paper scattered around? Do you have a physical blog content planner or do you simply wing it? I’ve decided to up my blogging game in 2020 by organising my blog like a BOSS. Keep reading to find out why you should have a blog editorial calendar and exactly how to make one … plus a free template at the end of this post! 

how to organise your blog content

How to organise your blog like a BOSS in 2020

Why you need a blog content planner?

If you’ve been following this blog for a while, you will know that I used to use a physical diary to organise my blog content. If this works for you, then, of course, stick with what you know! Now, don’t get me wrong, I still use a physical diary, I’m a sucker for new stationery and I love getting a new planner every year (mine is this one from TK Maxx). But recently, I decided to make a blog content planner or an editorial planner to schedule all my blog posts and this is what I’ll be using in 2020.

Here are reasons as to why you need a blog content planner:

  • All of your blog post ideas, key points, dates and to-do lists are together – you’re much less likely to forget things
  • Have you ever written everything down in a planner … and then forgotten to bring that planner out with you? Having an electronic blog content planner means that you can see and edit your schedule when inspiration strikes!
  • Easily edit your blog posts schedules – no more scribbling out
  • You will always know what you’re going to be writing about – cya later writer’s block!
  • Plan seasonal content more easily
  • You can see your whole schedule easily – plan content for a whole week, month, year!
  • Get more of an understanding of what your actually posting – lots of one type of post? Haven’t posted about a particular category in a while? Colour-code things to make things easier and eye-catching!

How to make a blog editorial calendar:

I’m sure you will find lots of different posts telling you how to make a blog content planner – but the truth is … there is no right way to make an editorial calendar! You can tweak it to fit your purpose and help you organise your blog like a boss. There are lots of different platforms to make your calendar, including lots of ones which you have to pay for. But don’t worry, my method is totally free and incredibly easy. You can use Google Docs, a word doc etc. but I am showing you how to make a blog editorial calendar using Microsoft Excel. 

Here is how to make your very own blog content planner using Excel! 

  1.  Open up a blank Microsoft Excel document on your laptop or computer (probably easiest)
  2. Add all of the dates from January (or whenever you start using this calendar) to December for the 2020 year – separate it into different sections for easier reading (I separated mine into weekly segments)

This is quite time consuming if you’re not a computer whiz, so feel free to use my template and edit it to suit you … I’ve done the hard work for you! 

     3. Add headings at the top of the spreadsheet to help you organise your blog posts and ideas E.g. Category, tags, title, keywords etc.

4. Make your life easier by adding checkboxes (File – Options – Customize Ribbon – Select ‘Developer’ – Ok – Developer tab – Insert –           Checkbox

5. Colour code your planner e.g. Green for complete, amber for needs editing, blue for sponsored posts etc.

And there you have it, it’s that simple! You can add as many ‘To do’ checklists as you’d like to make sure you don’t forget anything when scheduling blog posts. If you want to make your life even easier, download my content planner template at the bottom of this post and edit it for your own blog! 

I am currently working on a social media content planner – let me know in the comments if you would like me to write a post all about this too!

My blog content planner – download at the bottom of this post!

How I fill in my blog content planner:

It’s all well and good making an editorial calendar, spending ages making it look pretty, but the point is to use it. Again, there is no right or wrong way to use a content planner, and it obviously depends on your blog schedule.

2020 blog editorial calendar

When filling out my calendar I normally start with seasonal content, or content I no I will almost definitely write about. This tends to be organised around key dates such as Christmas, birthday new year, halloween etc. I then fill out any posts for brands that I know I will have to write – especially if there is a required deadline! Last year, I was terrible with my blog schedule but this year I am hoping to post twice a week – fingers crossed! And so I will fill out preliminary ideas for two dates a week for around a month at a time.

Once blog post ideas are in place, I fill out the blog content planner as I write each post – filling in the checkboxes once I have completed a particular task and highlighting the post green once the post is scheduled and live!

Like I said before, please take my template below and fill it out with all of your ideas and edit it as much as you like! Make sure you also check your spam folder in your emails! How do you organise your blog?

Let me know in the comments of anything you think could be included in my template!

Thanks for reading,

Chlo x

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28 Comments

  1. December 15, 2019 / 1:58 pm

    I wing it with my blog but that spreadsheet looks awesome I must say πŸ™‚

    • BeingChloe173
      Author
      December 15, 2019 / 2:09 pm

      Haha yeah I’m definitely like that too, but trying to go into 2020 more organised! Thank you, took me ages to make πŸ˜‚

  2. December 15, 2019 / 8:36 pm

    Thank you so much for sharing.

    I plan all of my life using my calendar and shared spreadsheet with my partner but, when it comes to blogging I’m terrible at planning. I hope I can get organised in the new year and start getting in order.

    Kate | thelittlecrunch.co.uk

    • BeingChloe173
      Author
      December 15, 2019 / 8:42 pm

      You’re welcome! It’s a good idea to have a shared spreadsheet definitely! I’m hoping 2020 gives me the boost I need to be organised – both blogging, new job and just life in general! x

  3. December 15, 2019 / 9:00 pm

    I usually write my blog post ideas in a notebook and I separate them according to my 3 niches. For some reason, I love ticking off the ones I’ve done πŸ˜‚πŸ˜‚ I’ll try out your planner and see if it works for me. Thanks for the template!

    Taiwo xx

    • BeingChloe173
      Author
      December 18, 2019 / 8:25 am

      I definitely love ticking things off it’s so satisfying! thanks, hope it helps! x

  4. December 15, 2019 / 10:06 pm

    I’m still toying with which way I prefer. I like physically writing it all out (I feel I think better when writing it out), but doing it in excel is also useful as well as a time saver….plus no scribbles like you say. : )

    • BeingChloe173
      Author
      December 18, 2019 / 8:26 am

      I definitely like writing things in a planner too – I tend to use both method! It does save a lot of time though!

  5. Gemma
    December 15, 2019 / 10:13 pm

    I definitely want to be more organised in 2020! I colour code at the moment and have a book to keep everything up to date but these are some great tips 😊 xx

    • BeingChloe173
      Author
      December 18, 2019 / 8:26 am

      I love colour coding! Glad you liked them x

  6. December 16, 2019 / 12:18 am

    I tried out electronic planner once and it just wasn’t working for me. My bullet journal works the best. But in case I need to keep track electronically, I use Trello which actually has almost everything you plan to do with the spreadsheet πŸ™‚
    Great post though! Hope it works out for you.

    • BeingChloe173
      Author
      December 18, 2019 / 8:27 am

      Glad you’ve found something that works for you! I’ve heard of Trello but havn’t tried it yet! Glad you liked it x

  7. December 16, 2019 / 1:08 am

    In the past, I have winged it too. I’ve made planning a top priority for 2020 and moving forward.

    • BeingChloe173
      Author
      December 18, 2019 / 8:27 am

      I think being more organised is a lot of people’s goals for 2020!

  8. December 16, 2019 / 4:18 pm

    LOVE the blog layout by the way!! I actually used to plan and schedule all of my posts in an excel spreadsheet but I found myself gravitating towards my notebook all the time. Soo many great tips here
    Charlotte / Charlotte’s Picks

    • BeingChloe173
      Author
      December 18, 2019 / 8:28 am

      Aww thankyou! I was thinking of changing it next year! Thanks for reading x

  9. December 23, 2019 / 6:08 am

    Wow, I love this idea. Utilizing excel is pretty smart to do this. I love stationery too! I have unused notebooks and 2 planners I haven’t fully utilized (shame on me). However, I did use one of the planners to plan out Blogmas this year. That was a huge help! I like to use a notebook to jot down ideas and brainstorm and a planner to bring it all together and plan what goes up and when. I never thought of doing it the way you have planned out here though, smart and effective! Thanks for sharing doll!

    Des | https://www.itsbetterinheels.com

    • BeingChloe173
      Author
      December 24, 2019 / 10:10 am

      Ooh well done for doing blogmas, I think I’d have to be really organised to pull that one off! I’m glad you liked it lovely x

  10. January 1, 2020 / 3:37 pm

    I love this! and will 100% be using this in 2020 – thank you for this <3 x

    • BeingChloe173
      Author
      January 1, 2020 / 3:39 pm

      You’re welcome! I hope it’s useful 😊

  11. January 4, 2020 / 5:28 pm

    These are all such great tips on how to be more organized with your blog! I enjoyed reading it and I need to implement some of these into my own blog as well. Thanks so much for sharing.

    • BeingChloe173
      Author
      January 5, 2020 / 10:32 am

      Thankyou, I’m glad you liked it πŸ™‚ x

    • BeingChloe173
      Author
      January 5, 2020 / 10:33 am

      Great, glad it helped! x

  12. January 4, 2020 / 9:30 pm

    Excel is definitely a good place to make a spreadsheet that can be quickly edited and color-coded! I am still figuring out all its perks but having a schedule is a wonderful way to stay organized and on point.

    • BeingChloe173
      Author
      January 5, 2020 / 10:33 am

      Excel is great for things like this! you’re definitely right!

  13. January 21, 2020 / 9:22 pm

    This is so cool!! I use google calendar to plan out my blogposts, but I tend to write more on the spot: I’ll think about the topic I’m going to write about a few days in advance, so that when I sit down, I know what to write, but I don’t really plan out the content exactly. I find that it helps with my creativity more and it helps my mind flow better. πŸ™‚

    That spreadsheet is SO pretty though!

    • BeingChloe173
      Author
      January 22, 2020 / 11:20 am

      That’s great that you’ve found a way to plan! Glad you liked the spreadheet πŸ™‚

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